Running a DME business in California isn’t easy especially when it comes to managing complex insurance claims and staying compliant with ever-changing Medicare and Medi-Cal regulations. You’re not alone if billing errors, delayed reimbursements, or mounting denials have made revenue management a challenge.
We’ve put together this guide to help you find a DME billing partner that truly understands your business. We’ve researched and analyzed 10 of the most trusted medical billing companies in California that specialize in DME and Home Medical Equipment (HME) billing services, focusing on accuracy, compliance, and efficiency.
1. Quality Healthcare Systems (QHS)
Quality Healthcare Systems (QHS) is a U.S.-based revenue cycle management company headquartered in High Point, North Carolina, that provides specialized DME billing services to DME and HME suppliers nationwide, including California providers. With more than 15 years in the field, QHS focuses exclusively on DME/HME billing and credentialing, pairing Brightree-certified systems and HIPAA/HITECH-compliant workflows with a boutique, hands-on service model. Key performance metrics include a 99.9% claim accuracy rate, 100% first-pass resolution, and an average 15-day claim turnaround.
Core services
- DME/HME medical billing and coding
- End-to-end revenue cycle management (charge capture → payment posting → denial resolution)
- Provider credentialing and enrollment (Medicare, Medicaid, private payers)
- Denial management and appeals (root-cause analysis + prevention workflows)
- Accounts receivable (A/R) management and patient collections
- Integrations with Brightree, Availity, PECOS, CAQH, and other payer systems
Best for
Medicare-approved DME suppliers and small-to-mid sized HME providers in California who want specialized DME expertise, transparent performance-based pricing, and a hands-on partner that improves claim accuracy and speeds payments.
2. MedCare MSO (Irvine, California)
MedCare MSO, headquartered in Irvine, California, is a full-service medical billing and revenue cycle management firm with experience across a broad range of specialties — including Durable Medical Equipment (DME). While not exclusively focused on DME/HME, they do list DME among their supported specialties and offer end-to-end RCM services that cover eligibility verification, claims submission, A/R recovery, provider credentialing, and analytics. Their business model emphasizes compliance, advanced reporting tools, and a wide coverage of payer types (Medicare, Medicaid, private insurers).
Core Services
- RCM and medical billing for DME as part of multi-specialty support
- Eligibility verification & prior authorization
- Denial management and A/R recovery
- Provider enrollment & credentialing
- Reporting and analytics for revenue cycle transparency
Best For
California-based DME suppliers looking for a larger RCM partner with multi-specialty expertise and scalable services, rather than a boutique DME-only billing firm.
3. Easy Billing Services (San Diego, California)
Easy Billing Services LLC, located in San Diego, CA, is a California-based medical and DME billing company that highlights its specialty services for Durable Medical Equipment (DME) suppliers through Medicare Part B and private-payer billing workflows. Their DME division supports equipment suppliers with claims submission, follow-up, patient collections, compliance support, analytics, and reporting.
Core Services
- DME billing and coding (Medicare Part B and private payers)
- Claims preparation, submission, follow-up, and resubmission
- Patient billing and collection management
- Insurance eligibility and benefits verification
- A/R management and denial resolution
- Compliance support, data tracking, and reporting
Best For
Independent DME suppliers in California who value personalized service, Medicare Part B billing expertise, and a billing partner that emphasizes compliance and clear billing workflows.
4. Baruch Business Solutions (Fremont, California)
Based in Fremont, California, Baruch Business Solutions is a full-service medical billing and revenue cycle management firm that supports multiple specialties including durable medical equipment (DME), home health, and physical therapy. BBS delivers comprehensive services from charge entry and claim submission to denial management, credentialing, and analytics. Their DME billing capability emphasizes coding, automation, and payer-specific workflows designed to reduce rejections and enhance cash flow for US-based suppliers.
Core Services
- DME/HME billing and coding
- Charge capture and electronic claim submission
- Denial prevention, appeals and resolution
- Payment posting, reconciliation and A/R management
- Provider credentialing and payer enrollment support
- Reporting and analytics dashboard capabilities
Best For
DME and home-health suppliers looking for a California-based billing partner with a technology-enabled platform, automated workflows, and compliance-driven processes.
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5. MedBill DME Billing Solutions (Los Angeles, California)
MedBill DME Billing Solutions provides end-to-end DME billing and reimbursement management services, specializing in durable medical equipment (DME) providers. They emphasise claim review for payor policy compliance, streamlined claims submission, A/R collection, and audit-ready workflows. Their team focuses exclusively on DME billing, allowing deeper expertise in payor rules, documentation, and denial prevention.
MedBill works closely with DME and HME providers, helping them navigate Medicare, Medi-Cal, and private payer requirements while ensuring compliance and faster claim turnaround. The team also assists new suppliers with provider credentialing, helping them get enrolled and approved across multiple payer networks.
Core Services
- DME billing and collections
- Denial management and appeals
- Document review for payor compliance
- Claims management and cash posting
- A/R tracking and revenue cycle management
Best For
DME suppliers seeking a billing partner with a singular focus on DME, strong compliance workflows, and experience handling claims review for reduced denials.
6. RCM Matter (Glendale, California)
RCM Matter, based in Glendale, California, is a full-service medical billing and revenue cycle management (RCM) firm serving healthcare providers across the U.S. Their services span billing, coding, credentialing, denial and payment-posting workflows, and analytics-driven process improvement. While they support multiple specialties including durable medical equipment (DME), their platform emphasizes automation, real-time reporting, and workflow optimization to help providers reduce denials and speed up reimbursements.
Core Services
- DME and medical billing support
- Electronic claim submission & payment posting
- Denial prevention and A/R follow-up
- Provider credentialing and payer enrollment
- Patient billing, collections & eligibility verification
- Analytics dashboard and custom reporting
Best For
DME and healthcare providers in California (and beyond) that value a technology-enabled billing partner offering full RCM services, real-time visibility, and workflow automation.
7. MedKarma RCM (Ontario, California)
MedKarma RCM, headquartered in Ontario, CA, is a healthcare billing and revenue cycle management company offering specialized DME/HME billing alongside multi-specialty RCM services. Their DME billing solutions emphasize automation, analytics-based denial management, and compliance-driven claim processing to help suppliers improve operational efficiency and cash flow. MedKarma integrates advanced RCM technology with personalized client support to ensure accuracy and transparency throughout the billing cycle.
Core Services
- DME/HME billing and collections
- Eligibility and prior-authorization verification
- Denial management and appeals
- Provider credentialing and compliance support
- A/R monitoring and follow-up
- Analytics and performance reporting
Best For
Mid-sized DME suppliers or multi-location providers seeking an automation-enabled billing partner with strong analytics and scalable RCM capabilities.
8. 24/7 Medical Billing Services (Santa Ana, California)
24/7 Medical Billing Services, located in Santa Ana, California, is one of the state’s larger outsourced medical billing and RCM providers, with a dedicated team specializing in DME billing. The company focuses on improving reimbursement rates for DME and HME suppliers by offering end-to-end billing, claim management, and A/R recovery solutions.
Their DME billing team handles everything from eligibility checks and pre-authorizations to denial management and appeals, ensuring accurate and timely submissions. 24/7 Medical Billing Services is known for its scalable support model — suitable for both small suppliers and high-volume DME providers looking to reduce in-house billing costs.
Core Services
- DME/HME billing and coding
- Claim submission and resubmission
- Eligibility verification and pre-authorization
- Denial management and appeals
- Payment posting and reconciliation
- A/R follow-up and patient billing
Best For
California DME providers seeking a scalable billing partner capable of handling both small and large claim volumes efficiently.
How to Choose the Best DME Billing Service in California
Choosing the right DME billing company is about more than outsourcing paperwork — it’s about finding a partner that understands your business, protects your revenue, and keeps your operations compliant with Medicare, Medi-Cal, and private payer regulations.
When evaluating DME billing companies in California, consider these key factors:
1. DME-Specific Expertise
Not all billing companies specialize in DME. Look for a partner with dedicated DME billing experience, familiarity with HCPCS Level II codes, and expertise in documentation and coverage criteria specific to medical equipment suppliers.
2. Compliance and Credentialing Support
California DME suppliers must navigate strict payer requirements. A strong billing partner will offer credentialing services, stay up to date with Medicare and Medi-Cal regulations, and ensure HIPAA/HITECH compliance across every process.
Read further: Compliance in DME Billing: Ensuring Accuracy, Transparency, and Regulatory Success
3. Accuracy and Turnaround Time
Clean claims are the lifeblood of your cash flow. Seek a company that delivers 99%+ claim accuracy, maintains a fast turnaround time (10–15 days), and offers first-pass resolution rates above 95%.
4. Transparency and Reporting
Choose a billing company that provides clear visibility into claim status, A/R aging, and denial trends through real-time dashboards or periodic reporting. This helps you make informed financial decisions.
5. Pricing Structure and Flexibility
Avoid rigid or hidden pricing. The best DME billing companies in California — like Quality Healthcare Systems (QHS) — offer performance-based pricing models, ensuring you only pay when collections come in.
Why Quality Healthcare Systems (QHS) Stands Out
Among all DME billing providers serving California, QHS continues to lead with:
- 99.9% claim accuracy and 100% first-pass resolution
- 15-day average turnaround time
- Transparent 3%, 5%, and 7% pricing tiers based on collections
- DME-exclusive focus built for suppliers, not general medical practices
- Brightree-certified systems and full compliance with Medicare and Medi-Cal billing standards
Whether you’re a new supplier navigating credentialing or an established business ready to optimize revenue flow, QHS offers the precision, speed, and personalized DME billing service that California DME providers need to stay ahead.
